The week before camp is always a little hectic.
The week before it is good to:
>Have all medical releases and waivers turned in so you don't have to deal with that at the same time as checking in kids, their meds, and loading luggage.
>Call and check on your van reservations. This give peace of mind and also makes sure there are no glitches. You can't upgrade from a 12 passenger van, only downgrade in size which would be a major hiccup.
>Download and print off directions for all your drivers. It's smart to have directions and phone numbers for your drivers in case you get separated. Also print off any directions you may need to activity destinations, etc. Load addresses in the GPS if you are using one.
>Call and confirm your reservations and final details at your camp. For us that is calling the rental company handling our giant log cabin.
>Communicate at least twice with parents via e-mail, FB, etc. final details, departure times, etc. Remind that you leave on time with our without. Include contact numbers.
>Call and confirm all special outings, events/activities. Make sure to have any special details campers may need in advance for the outing. Example: It is illegal for a rafting company in Tn. to take people rafting if the customers are not wearing either strap on sandals or closed toed shows. Flip flops and Crocs aren't allowed.
>Make sure to have a church credit card for fuel charges or any surprises that may arise on the trip.
>Sleep. Make sure you get extra sleep the week before and so does your camp team. I average about half the normal sleep I get when I'm at camp. The older I get the more sleep I need before and after camp.
>Pack some small tubs for each van containing trash bags (comes in handy for motion sickness), first aid kit, flashlight, drammamine, etc.
>Pray. Recruit the partners in your church who you know are prayer giants to please pray starting "today" for camp and the campers, safety and the staff.